ConservePlants

Open Calls

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Fifth Call for Short Term Scientific Missions and Second Call for Virtual Mobility Grants

Grant Period: 1 November 2021 – 31 October 2022

The main aim of STSMs is to support collaboration between researchers and exchange visits between institutions from different countries that has joined this COST action. STSMs allow scientist to learn new techniques and gain access to specific equipment and methods not available in their home institution.

Each STSM has a minimum duration of one week (5 working days), the maximum duration is not limited.

 

Important days:

Open call: 01/04/2022

Deadline for application: 01/09/2022 (for STSMs) or until funds are available; for VM grants the call is open until funds are available.

Evaluations: first evaluation will be done 10 days after application submission, final decision: one week after evaluation.

First possible starting date of the STSM: 01/05/2022 and no later than 15/10/2022

 

How to apply:

All applicants should refer to the currently available documents published on the COST webpage:

· Memorandum of Understanding: https://www.cost.eu/actions/CA18201/

· COST Annotated rules: https://www.cost.eu/uploads/2021/10/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-2021-11-01-1.pdf

· Grant awarding user guide: https://www.cost.eu/uploads/2021/12/Grant-Awarding-userguide.pdf

The application must be done through the on-line application form (https://e-services.cost.eu/stsm/)

 

The budget available within this call is 15 000 eur for STSMs and 7 500 eur for VM grants. The amount asked by the applicant can be reduced by the committee based on the activities included in the grant application or in case of many applications.

 

1) STSMs

Applicants are encouraged to contact Working Group(s) leader(s) prior to submitting their application to ensure that proposed outcome of their STSM agrees with the objectives of the action. In their application, applicants MUST STATE THE WORKING GROUP THEIR STSM IS CONNECTED TO.

 

Applicants must submit the following information:

▪ Applicant details

▪ Home institution (the institution/organisation where the STSM applicant holds their primary affiliation)

▪ STSM details (project proposal): The proposal needs to include (i) duration, (ii) aims and motivation (the benefits to be obtained from the STSM), (iii) a plan of the work to be carried out, (iv) proposed contribution to the Action objectives, mentioning the Working Group that the STSM is connected to, and (v) what techniques and equipment (s)he may learn to use.

▪ Bank details

▪ Host details (must be located in a different country than the country of the applicant)

▪ Financial construction

▪ Supporting documents:

- STSM application in pdf

- CV

- letter of support from the home institution

- letter of agreement from the host institution

Who can apply?

Young researchers or innovators or any other applicants that are employed by, or affiliated to, an institution, organisation or legal entity which has within its remit a clear association with performing research.

Evaluation criteria

Each proposal will be assessed independently by the STSM committee and an evaluation score will be given considering the proposal clarity, relevance for the Action, feasibility, planning and outputs.

Very poor: proposal illogical and not understandable. Not clearly linked to any WG.

Poor: proposal with limited understanding, planning and no clear objectives. Weakly linked to at least one WG.

Fair: proposal with some understanding, planning and objectives. Moderate links to at least one WG.

Good: good proposal but needs input to develop feasible STSM. Well linked to at least one WG.

Excellent: proposal well designed in terms of planning, feasibility and projected outputs. Strongly linked to at least one WG

In the case of many proposals, PhD students, Young researchers and applicants from Inclusiveness Target Countries (ITC*) will be given priority.

After the STSM

After completing the mission, the successful applicant is required to provide the following documents (must be submitted within 30 days after the completion of STSM):

a) A scientific report

b) An official letter / email from a senior researcher affiliated to the Host Institution formally accepting the scientific report

c) promotion material that can be uploaded to the ConservePlants website and/or used for promotion of the COST action ConservePlants (Twitter, Facebook, Instagram, Website). Promotion material can be either: (i) a short text with the description of the work done with relevant photos; (ii) a short (2-5 min) video presentation or (iii) a poster.

The promotion materials must be sent to Dr. Aida Dervishi (aida.dervishi@fshn.edu.al) as soon as possible or maximum within 30 calendar days from the date of the presentation.

Grants are paid by the Grant Holder after the completion of the activity and approval of all required report/documentation. Failure to submit all the required documents may result in the cancellation of the grant.

 

2) VM Grants

Virtual Mobility (VM) Grants aim at strengthening the existing networks by allowing scientists to foster collaboration in a virtual setting, to exchange knowledge, learn new techniques, disseminate Action results, etc. The successful applicant(s) will be selected by the committee to perform activities that do not necessarily require in-person presence. These activities may include surveys, questionnaires or preparation of protocols, virtual mentoring of activities that can generate capacity, build new skills, etc.

 

Eligibility criteria

The following eligibility criteria apply:

  • Applicant(s) are Action participants with a primary affiliation to an institution located in a COST Full or Cooperating Member country or MC Observers from a COST Near Neighbour Country.
  • The applicant(s) shall inform the MC about the aim of the VM Grant and how its outcomes will generate benefits to the Action, actively contribute to the activities and overall objectives of the Action and submit a report at the end, to be approved by the VNS manager on behalf of the MC.

Grant Amount

The maximum amount for the VM grant is 1500 eur. This amount can be reduced by the committee.

Deadline

The call is open until funds are available.

The activity must be finished by 15 September 2022 the latest.

Procedure to Apply

To apply, in e-COST complete an application by clicking on the VNT Application tab.

For additional information please refer to the VNT User Manual.

Implementation of Activities

The successful applicant(s) shall implement the workplan approved in their application within the time frame also there defined and always within one single Grant Period. Please consult the Annotated rules for cost Actionts to see which activities can be funded.

The grantee has 30 calendar days from the completion of the Virtual Mobility Grant to submit a report to the Action Chair/ the VNS Manager and to the Science Officer of the Action including:

  • Description of the outcomes and achieved outputs (including any specific MoU deliverables, or publications resulting from the Virtual Mobility).
  • Description of the benefits to the COST Action Strategy (what and how).
  • Description of the virtual collaboration (including constructive reflection on activities undertaken, identified successful practices and lessons learned).
  • Moreover, the grantee needs to prepare promotion material that can be uploaded to the ConservePlants website and/or used for promotion of the COST action ConservePlants on social media. Promotion material can be either: (i) a short text with the description of the work done with relevant photos; (ii) a short (2-5 min) video presentation or (iii) a poster.

The grantee will have the obligation to actively contribute to the activities of the Action WG relevant to those findings.

Grants are paid by the Grant Holder after the completion of the activity and approval of all required report/documentation. Failure to submit all the required documents may result in the cancellation of the grant.

Evaluation and Selection of Applicants

The evaluation of each received VM grant application is performed by the ITC Grants committee.

The selection of successful grantee shall be based on contributions to the overall objectives of the Action, the approved strategy on the virtual networking for the Action and the implementation of the COST Excellence and Inclusiveness Policy.

The application shall be submitted in e-COST and include the following information:

  • Main objective of the Virtual Mobility Grant.
  • Working Plan: Description of the collaborative initiative to be implemented.
  • Plan for Participation: List of participants in the collaborative initiative (short description of their expertise and contribution).
  • Main expected outputs: results and contribution to the progress towards the MoU objectives (either research coordination and/or capacity building objectives can be tackled) and delivery of the MoU objectives.
  • Contribution to the COST Action Strategy: How will the Virtual Mobility contribute to the COST Excellence and Inclusiveness Policy and plans for stakeholder engagement and promoting participation of researchers from NNC and IPC and to the approved virtual networking strategy.

For any further clarification about the STSMs or VM grants, please contact the Grant Awarding Coordinator Aida Dervishi (aida.dervishi@fshn.edu.al)

 

Fourth call for ITC Conference Grant Applications (Grant period 1.11.2021 – 31.10.2022)

 

ITC Conference Grants are aimed at supporting Young researchers and innovators from COST Inclusiveness Target Countries and Near Neighbour Countries to attend international science and technology related conferences not specifically organized by the COST Action.

Financial support is aimed at providing contribution for travelling, accommodation and subsistence expenses, registration fee, printing of scientific poster and overall effort.

Details:

  • Starting date of the call: 28.1.2022
  • Deadline: The call will be open until funds are available.
  • Evaluations: Every 1st week of the Month (first evaluation: 01/03/2022), final decision one week after evaluation.

Eligibility criteria

ITC Conference Grants are exclusively reserved for Young researchers or innovators from ITC or NNC countries.

An applicant is considered as being Young researcher or innovator if he/she is a researcher under the age of 40.

ITC Countries are: Albania, Bosnia and Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, Croatia, Hungary, Lithuania, Latvia, Luxembourg, Malta, Moldova, Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, Republic of North Macedonia, Republic of Serbia and Turkey.

NNC counties are: Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Jordan, Kosovo[1], Lebanon, Libya, Morocco, Palestine[2], [Russia][3], Syria, Tunisia and Ukraine.

The applicant must make an oral/poster presentation at the conference in question and must be listed in the official event/conference programme. The main subject of the oral presentation / poster presentation at the approved conference must be on plant conservation and must acknowledge the COST Association and the COST Action ConservePlants.

The proposed conference to be attended must take place before 30 September 2022.

The submission for ITC conference grant should be made after the abstract has been approved by the conference organizers. In case of many applications, priority will be given to oral presentations over poster presentations.

The maximum amount of the grant is 1000 eur. Virtual conference fees up to a maximum of 500 EUR can be considered eligible provided all other eligibility conditions are fulfilled.

 

The application process

Applicants must carefully read the funding rules detailed in the COST Annotated rules for COST Actions and Grant Awarding user guide. This document is available at: https://www.cost.eu/funding/how-to-get-funding/documents-guidelines/

Applicants must fill in the Application form in the e-COST system (https://e-service.cost.eu/) indicating:

  • Conference title, date and venue,
  • Budget requested,
  • Motivation describing how is the topic of the presentation connected with the COST Action ConservePlants and what is the potential for impact on his/her career.

Additionally, they must upload:

  • A copy of the abstract of the accepted oral or poster presentation;
  • Acceptance letter from the conference organisers.

 

Implementation of the Activity

The grantee must implement the approved (oral or poster) presentation; in the presentation, the COST Action must be acknowledged.

 

After the conference

Once the activity has ended, the grantee must submit the required reports and relevant documentation in e-COST within 30 days after the end date of the Grant and must claim the payment of the grant via e-COST.

 

The following documents must accompany the claim:

  • the certificate of attendance,
  • the programme of the conference or book of abstracts / proceedings indicating the presentation (oral or poster) of the grantee and
  • a copy of the given presentation (oral or poster).
  • In case of oral presentation, the grantee must prepare promotion material that can be uploaded to the ConservePlants website and/or used for promotion of the COST action ConservePlants (Twitter, Facebook, Instagram, Website). Promotion material can be either: (a) a short text with the description of the work done with relevant photos; b) a short (2-5 min) video presentation or c) a poster. These documents must be sent to Dr. Aida Dervishi (aida.dervishi@fshn.edu.al) as soon as possible or maximum within 30 calendar days from the date of the presentation.

 

Grants are paid by the Grant Holder after the completion of the activity and approval of all required report/documentation. Failure to submit all the required documents may result in the cancellation of the grant.

 

For any further clarification, please contact the Grant Awarding Coordinator Dr. Aida Dervishi (aida.dervishi@fshn.edu.al)

 


[1] This designation is without prejudice to positions on status and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence.

[2] This designation shall not be construed as recognition of a State of Palestine and is without prejudice to the individual positions of the Member States on this issue.

[3] Subject to confirmation by the EC.