Conserve Plants

First Call for Short Term Scientific Missions (STSMs) - Grant Period: 1 Nov 2019 – 30 April 2020


The main aim of STSM is to support collaboration between researchers and exchange visits between institutions from different countries that has joined this COST action. STSMs allow scientist to learn new techniques and gain access to specific equipment and methods not available in their home institution.

Each STSM has a minimum duration of one week (5 working days), the maximum duration is not limited. The budged is limited up to a maximum of EUR 160 per day to cover meals and accommodation expenses, up to a maximum of EUR 300 for travel costs. A maximum of EUR 2 500 in total can be afforded to each successful applicant.

If the applicant is affiliated with an institute from an Inclusiveness Target Country (ITC*), (s)he can apply for a pre-payment of 50% of the Grant. The applicant must keep in mind that the transfer of the 50% of the Grant can only take place after the mission has started.


Who can apply?

- PhD students

- Early-Careers Investigators’ (ECIs): an applicant who is within a time span of up to 8 years from the date they obtained their PhD/doctorate (excluding maternity leave)

- Other applicants must be employed by, or affiliated to, an institution, organisation or legal entity which has within its remit a clear association with performing research


Evaluation criteria

Each proposal will be assessed independently by the STSM committee and an evaluation score will be given considering the proposal clarity, relevance for the Action, feasibility, planning and outputs.


Very poor: proposal illogical and not understandable. Not clearly linked to any WG.

Poor: proposal with limited understanding, planning and no clear objectives. Weakly linked to at least one WG.

Fair: proposal with some understanding, planning and objectives. Moderate links to at least one WG.

Good: good proposal but needs input to develop feasible STSM. Well linked to at least one WG.

Excellent: proposal well designed in terms of planning, feasibility and projected outputs. Strongly linked to at least one WG

In the case of many proposals, PhD students, Early-Careers Investigators and applicants from Inclusiveness Target Countries (ITC*) will be given priority.


Important days:

Open call: 21/11/2019

Deadline for application: 9/12/2019

Final decision: 16/12/2019

First possible starting date: 17/12/2019

The STSM must be concluded until 15/3/2020


How to apply:

The guidelines for application are available here:

The application must be done through the on-line application form (


Applicants must submit the following information:

▪ Applicant details

▪ Home institution (the institution/organisation where the STSM applicant holds their primary affiliation)

▪ STSM details:

   - duration (the application must start and end between 17/12/2019 and 15/3/2020)

   - aims and motivation (the benefits to be obtained from the STSM)

   - a plan of the work to be carried out

   - proposed contribution to the Action objectives

   - what techniques and equipment (s)he may learn to use

▪ Bank details

▪ Host details (must be located in a different country than the country of the applicant)

▪ Financial support for travel costs (maximum 300 EUR) and subsistence (maximum 160 EUR per day).

▪ Supporting documents:

   - STSM application in pdf

   - CV

   - letter of support from the home institution

   - letter of agreement from the host institution


After the STSM

After completing the mission, the successful applicant is required to provide the following documents (must be submitted within 30 days after the completion of STSM):

- A scientific report

- An official letter / email from a senior researcher affiliated to the Host Institution formally accepting the scientific report


For any further clarification, please contact the STSM coordinator Loukia Vassiliou (


*ITC Countries: Albania, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Hungary, the North Republic of Macedonia, Latvia, Lithuania, Luxembourg, Malta, the Republic of Moldova, Montenegro, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Turkey